DATA COLLECTION

Management and labor support systems that confidentially collect medical, health and fitness data and provide analysis to improve the wellness of all fire department members. An overarching goal of the Wellness Fitness Initiative (WFI) has been to collect and analyze clinical and health outcome data generated in the 10 member jurisdictions which may be generalized to the wider uniformed personnel populations. Since the inception of the WFI, there have been ongoing efforts to develop a centralized database to serve as a repository for the collected data and information. 

The Data Collection chapter in the 3rd Edition of the Fire Service Joint Labor Management Wellness-Fitness Initiative determines the economic impact by calculating occupational claims and costs among the charter fire departments that have adopted and implemented the WFI.

The MDS (Minimum Data Set) project is funded by a grant received by the University of Maryland, Baltimore School of Medicine. The MDS will enable the fire service and health providers to gather health-related data from the fire fighter population and aggregate it in a central database for analysis/research and subsequent use in proactive programs to promote health and wellness. 

This section below contains an overview of the data collection process each department has implemented.

To view individual components that can be exported to an Excel spreadsheet, click the links below:

DEPARTMENT METHOD/DATA COLLECTED
Calgary Electronic Medical Information System (EMIS)

Excel spreadsheet fitness tracking

Health Questionnaire
Jackson Strength Norms
Vertical Jump Averages

Fairfax Co. Uses MedGate for medical database system to collect and analyze clinical and health outcome data

The WFI/Cancer and Occupational Disease Database (funded by the University of Maryland, Baltimore School of Maryland) is completed; FCFRD is transfering data from their Medical Information Systems to the IAFF central database 

Indianapolis Uses OHM for medical database system to collect medical/fitness collection

The WFI/Cancer and Occupational Disease Database (funded by the University of Maryland, Baltimore School of Maryland) is completed; IFD is transfering data from their Medical Information Systems to the IAFF central database 

Los Angeles Co. Currently use Excel and working on getting a grant to implement a new MIS system

Collects medical/fitness and Workers' Comp data

Metro Dade Co. Excel document to track fitness assessments but no database
New York City HRIS System (human resources information system)

Collects all medical testing except x-rays

Phoenix Electronic Medical Records (EMR)

Medical Database - data collected and entered into system by medical staff during the fire fighter's annual physical exam

Fingerprint recognition check-in used for EMR

Exposure Control Database

Seattle 2008 baseline medicals are in Excel, all others are in chart form

Have a number of data reviews from the 2008 baseline medicals as well as information breakdowns from Workers' Comp data (since 1979)

Final Report

Carrollton Information is put into computer database which enables trend analyses of individual results as well as make comparisons within the department as a whole

Collect annual performance assessment, fitness assessment, and functional movement screening

Lewiston Cumulative results based on participation values
Mesa Medical files are maintained electronically by the contracted medical provider.  Fitness data is maintained by the department using our firehouse records program
Narragansett Individual fitness data collected by PFT

Chart form and Excel program

Orange Co. Fire Authority Medical Information System

Data Report 2004-2008

Portland Fitness Data-MicoFit and Excel spreadsheet

Immunizations-Stand alone database

Medical Charts contain initial medical exam, annual hearing, mask fit, immunization and exposure files

Port Moody Collect annual performance assessment, fitness assessment, and functional movement screening

Medical information is kept confidential by Physician

Prince George's Co. (CTX) through medical physicals

Cardiac risk factors tracked by Microsoft Access

San Diego Electronic Medical Record designed for WFI

Collect all information at time of visit

Give immediate feedback - each fire fighter goes home with results in booklet w/educational material on general health related topics and try to individualize the educational material

4 years of data collected

200 fields of information on all fire fighters

Tualatin Valley Medical data (charts held at contractor's office)

Wellness report (in-house) - annual fitness assessment, wellness questionnaire and cholesterol data compiled

Fitness assessment data (in-house)

Injury information tracked by contract insurance provider, SAIF