Grassroots Lobbying

Writing Letters

If you cannot meet with a legislator in person, a well-written letter can be a good substitute. Here are some general rules that will help you to make the most of your letter:

• If you are writing on behalf of your union, use official letterhead.
• Make sure that you have your addressee's correct address and are using his or her proper title.
• Always sign your name. To make sure that the legislator knows who you are, print or type your name and position under the signature.
• Choose your timing well. Write and send your letter while the matter you wish to influence is still under consideration, or soon after an action that you wish to commend or criticize.
• Keep your letter brief by limiting yourself to key issues.
• Be polite. Never use profanity, threats or insulting language.
• Identify your subject early in your letter.
• Explain why you are writing, using your own situation or your organization's as a case in point.
• Be constructive. Suggest a specific course of action, using your own experience and reasoning by way of explanation.
• Ask the legislator to state his or her position in a reply.
• Use your own words. Do not send form letters or coupons.
• Remember, no postage is required on a letter addressed to your MP's House of Commons address.